Free NDIS Invoice Template
2025-26

Used by 100+ Australian support workers. Includes all required fields for NDIS billing.

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What the Template Includes

Every field you need for a compliant NDIS tax invoice.

NDIS Tax Invoice

Provider Details

  • Provider / business name
  • ABN (Australian Business Number)
  • Contact details (phone, email, address)

Participant Details

  • Participant name
  • NDIS number
  • Plan manager details (if applicable)

Service Details

  • Date of service
  • Start and end time
  • Duration (hours)
  • NDIS support item description
  • Hourly rate

PAPL Billing Code

  • NDIS support item number (e.g., 01_011_0107_1_1)
  • Support category and registration group
  • Price limit per the 2025-26 catalogue

Progress Note (SOAPIE Format)

  • Activities performed during the shift
  • Goals addressed from participant's NDIS plan
  • Outcomes and observations
  • Any incidents or concerns
  • Structured in SOAPIE format (Subjective, Objective, Assessment, Plan, Implementation, Evaluation) — the clinical documentation standard for NDIS

Payment Details

  • BSB number
  • Account number
  • Account name
  • GST amount (if registered)
  • Total amount payable

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CareVoice generates NDIS invoices automatically from your voice. Just record your shift and get a compliant PDF invoice in 60 seconds — no template needed. Learn how to write compliant progress notes or calculate your shift rates.

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NDIS Invoice FAQ

Common questions about NDIS invoicing and billing.

An NDIS invoice must include your provider name and ABN, the participant's name and NDIS number, date and time of service, the NDIS support item number (PAPL code), a description of the support provided, the hourly rate, hours worked, GST amount (if applicable), the total amount, and your payment details (BSB and account number). A compliant progress note should accompany the invoice.

Yes. Under Australian tax law, you need an Australian Business Number (ABN) to issue valid tax invoices. If you provide NDIS services as a sole trader or independent contractor, you must register for an ABN through the Australian Business Register (ABR). Without an ABN, recipients may withhold 47% of your payment for tax purposes.

PAPL (Price Arrangements and Price Limits) billing codes are the official NDIS support item numbers that identify specific services in the NDIS Support Catalogue. Each code corresponds to a particular type of support (e.g., assistance with daily life, community participation) and has a set maximum price. Using the correct PAPL code ensures your invoice is processed correctly by plan managers and the NDIA.

You can find the correct NDIS support item number in the official NDIS Support Catalogue, published annually by the NDIA. The catalogue lists all support items by category (Core, Capital, Capacity Building) with their corresponding codes and price limits. Alternatively, CareVoice automatically matches the correct PAPL code from the 2025-26 catalogue based on your shift description.

Yes. This invoice format is suitable for plan-managed participants. Plan managers require properly formatted tax invoices with the correct NDIS support item numbers to process payments. Ensure you include the participant's NDIS number, the correct PAPL billing code, and all other required fields. Send the completed invoice to the participant's plan manager for payment processing.